Ministry Event Planning Form "*" indicates required fields FacebookThis field is for validation purposes and should be left unchanged.Event Name*Event Date MM slash DD slash YYYY Event Time*Event Location*What is the name of the CFBC ministry that is hosting this event?What other ministries, groups, and/or organizations are associated with this event?Are funds being collected as a part of this event? Yes No If “Yes”, please explain the purpose of the collection of funds. Reminder: Fundraising is not permitted within the ministry of Covenant Fellowship Baptist Church.ABOUT YOUR EVENT DAY1. How many guests are you anticipating to attend your event?2. What day and time would you like to set-up for your event?Requested Event Set-up Date MM slash DD slash YYYY Requested Event Set-up Time From Hours : Minutes AM PM AM/PM Requested Event Set-up Time to Hours : Minutes AM PM AM/PM 3. Is rehearsal time requested for your event? Yes No If “Yes”, please provide theRequested Date for the Event Rehearsal MM slash DD slash YYYY Requested Time for the Event Rehearsal From Hours : Minutes AM PM AM/PM Requested Time for the Event Rehearsal to Hours : Minutes AM PM AM/PM ABOUT YOUR AUDIO VISUAL NEEDS Note: CFBC Sound/Media Ministry must be scheduled and present for any CFBC owned equipment to be used.4. Is any Audio/Visual equipment/services requested for this event? Yes No If “No”, please go to question #7. If “Yes”, please answer the following:A. What will the sound be used for (i.e. will there be a lecturer, presenter, host, emcee, etc.)?B. Will there be singing, musicians, performances (dance, mime, theatrical, etc.)? Yes No C. If singing - will there be a choir or solo performances and how many singers will be present?ChoirSoloOther# of Singers Add RemoveD. If choir is used, will they perform to live or prerecorded music? Live Prerecorded E. If performance, what type of (i.e. dance, mime, acting, etc.) performance will be presented?F. Will the performance need Live Music Computer Microphones None of the above Other Please explain if OtherG. If musicians are being used, has the CFBC Music Ministry been contacted? Yes No If “Yes”, please state the name of the person(s) contacted:5. Please attach to this form a proposed agenda, bulletin, program, or order of activities for your event.6. Please attach to this form the proposed budget of revenues and expenditures for this event.7. Place a check beside any item you are requesting to be provided by CFBC.*Requesting an item for/from CFBC in the list below does not guarantee the availability of your requested item(s). Information Monitor Sanctuary Sound System Podium (Included) Chairs Key Board Microphones Round Tables Rectangle Tables Others How many Chairs?How many Round Tables?How many Rectangle Tables?OthersABOUT YOUR EVENT’S FOOD SERVICE8. Will food and/or refreshments be a part of your event in CFBC?If yes, please answer the following “Food Service” questions: Yes No 9. Are you planning a… (Please check all that apply.) Sit Down/Plated Meal Buffet Style Meal Finger Food Reception Breakfast Brunch Luncheon Dinner Other Other (please specify)10. Please give the menu of food you expect to serve.11. How many people will you be preparing to serve in your event’s food service?12. What day and time would you like to set-up for your food service?Food Service Set-up Date MM slash DD slash YYYY From Hours : Minutes AM PM AM/PM To Hours : Minutes AM PM AM/PM 13. What is your desired serving time (i.e. what time do you plan to serve your food)?From Hours : Minutes AM PM AM/PM To Hours : Minutes AM PM AM/PM 14. Who is requested to be the food service provider for event? CFBC Culinary/Food Service Ministry Guest Food Service Provider Food Service Business NameContact PersonTelephone #Email Address 15. Is the food service provider for your event licensed in food service with the local Health Department? Yes No 16. Will the food be cooked in the CFBC facilities for your event/food service? Yes No 17. Requested Kitchen Access Date MM slash DD slash YYYY From Hours : Minutes AM PM AM/PM To Hours : Minutes AM PM AM/PM 18. Each CFBC Ministry Group that uses the kitchen area is responsible for cleaning and restoring the kitchen to its original condition after each use. Who is the designated person who will be responsible for cleaning and restoring the kitchen area at the conclusion of your event?Contact PersonTelephone #Email Address Submitted By:Ministry Leader’s Name*Today’s Date MM slash DD slash YYYY ApprovalPastor/Co-Pastor’s ApprovalDate MM slash DD slash YYYY Finance Elder’s ApprovalDate MM slash DD slash YYYY
